Microsoft dips toe in Office unbundling water

Strips some pieces from Office and offers them separately to boost revenue, says one analyst; another counters that there's no sign of a strategic shift

Microsoft is unbundling chunks of Office, including a rumored free OneNote client for the Mac, as part of a strategy to reach customers who can't stomach the idea of paying for the full-fledged suite, or who have opted for free or inexpensive alternatives, an analyst said today.

The unbundling strategy runs counter to Microsoft's usual practice of adding components to the Office suite, illustrating the push-pull that the company struggles with as it tries to be everything to everyone, whether consumers or commercial organizations.

"What we'll find is that Microsoft unbundles to some degree, but we are also going to see tighter consolidation," said Wes Miller, an analyst with Directions on Microsoft, a research firm that focuses on Microsoft. "There are a couple of end-games [at play] here. Microsoft will continue to be mindful of all these moves [to unbundle], but at the same time it will continue [to stress] that Office 365, including the desktop applications and its separately-available services, is best as a unit."

A pair of recent moves, one rumored Wednesday, the other announced by Microsoft last week, symbolized the unbundling of Office.

According to multiple sources, including The Verge and ZDNet, Microsoft will launch a free desktop version of OneNote for Apple's Mac personal computers later this month, and also drop the price to zero of the existing desktop version of OneNote for Windows, which is part of the Office 2013 suite (and sold as a separate app for $70).

OneNote is Microsoft's note-taking application, a market that Evernote dominates. While OneNote apps have been available free of charge for iOS, Android and Windows 8.1's "Metro" UI, it has never been ported to OS X or offered free of charge on Windows traditional desktop.

And earlier this month, Microsoft said OneDrive for Business, its enterprise-grade online storage service from Office 365 and SharePoint Online, would be available as a stand-alone, with prices starting at $5 per user per month for 25GB of space. OneDrive for Business was formerly called SkyDrive Pro.

The new separate offering of OneDrive for Business targets companies that rely on on-premises Office and back-end server software like Exchange and SharePoint, but nonetheless want cloud-based storage options.

Microsoft's unbundling moves appear part of a broader trend in technology that analysts have spotted at work. Facebook has been the most-cited example, as the social networking giant has faced intense competition from smaller rivals that focus on just one aspect of Facebook on mobile, such as photos (Instagram) and messaging (WhatsApp and a host of others). Facebook has countered by doing the same, splitting Camera and Messenger out as unbundled mobile apps, but with less success.

"The primary threat [to Facebook] posed by all of these apps is unbundling," said Benedict Evans, then an analyst with Enders Analysis, now at venture capital firm Andreesen Horowitz, nearly a year ago. "Apps may actually be just as big a problem for Facebook, both because they enable competitors, and because they might erode the actual use cases that make Facebook money."

Some, including Evans, see a similar unbundling threat to Microsoft's do-almost-anything Office from others' tablet apps and services.

If Microsoft viewed the landscape in similar fashion, it would make sense for the company to launch a preemptive strike before potential rivals start eating into Office's revenue by unbundling parts of the Office portfolio.

Miller didn't see signs that Microsoft was spooked and acting proactively, but acknowledged that the unbundlings were revenue driven.

"It's all about monetization," Miller said. "Microsoft wants mindshare and market share and to do that it needs to establish a broader market. If you have to buy all of Office to get [these unbundled parts], you're losing any of those potential customers who will not buy all of Office."

A free OneNote on the Mac, Miller said, might convince some users who once used Office, but haven't upgraded in years, to fork over their money when Office for Mac 2015 -- the likely label for the next edition -- ships later this year. "It could be a great lead-in to people who are not yet Evernote customers, or not frequent Office users," he posited. The same tactic might be behind Microsoft's decision to set OneNote for Windows free.

Miller portrayed OneDrive for Business differently, viewing its unbundling as both a way to grab paying customers who haven't bought into Office 365's cloud concepts and as a counter to rivals like Box, Dropbox and Google Drive, online storage services that have increasingly pitched themselves as collaboration platforms.

"Organizations using these services don't traditionally compare them with SharePoint," said Miller. By offering OneDrive for Business, Microsoft is trying to change that, hoping that those who do use its storage service will see the value of SharePoint and the Office-SharePoint combination, then opt for a more inclusive Office 365 plan.

Not every analyst believes Microsoft has changed tactics.

"Microsoft needs to figure out how to maximize revenue from its services that it can provide to all sorts of devices," said Michael Silver of Gartner in an email reply to questions. "If that means offering some a la carte, they'll do it. But I wouldn't necessarily look at OneNote as a harbinger for things to come."

OneNote, Silver pointed out, has always been a special case for Microsoft: The company has had a free edition for the iPhone and iPad since 2011, for Android since 2012, and OneNote has been the only Office application to be ported to Windows 8.1's Metro user interface (UI).

To Silver, Microsoft's simply playing defense by giving away OneNote. "Evernote's become a hugely successful product and Microsoft needs to keep as many people as possible from relying on applications that compete with its Office components," he said.

If taken to its logical limit, unbundling would mean a major shift in how Microsoft markets Office Mobile, the one-app bundle for iPhones and Android smartphones that is not sold through traditional app channels, but instead, while free to download, works only if the customer has an active Office 365 subscription.

To unbundle, Microsoft would have to create individual mobile apps for each major component -- Word, Excel, PowerPoint and Outlook -- that would be sold separately, as Apple did its iWork suite of Pages, Numbers and Keynote before it started giving away the trio last fall.

Silver doesn't see that happening. "Right now, for the traditional Office components, Microsoft is concentrating on getting users and organizations to Office 365," Silver said.

Gregg Keizer covers Microsoft, security issues, Apple, Web browsers and general technology breaking news for Computerworld. Follow Gregg on Twitter at @gkeizer, on Google+ or subscribe to Gregg's RSS feed. His email address is gkeizer@computerworld.com.

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This story, "Microsoft dips toe in Office unbundling water" was originally published by Computerworld .

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