On the response sheets I get from those who attend the speeches I make at the ITEC conferences, "Reducing hardware and software costs" always ranks in the top third of important issues. One of my goals is to help SMBs maximize the value of technology in their business. Sometimes that means spending less, sometimes it means spending more. Let's talk about spending less today.

One of things that ranks even higher than reducing costs on my surveys is interest in free software and Open Source applications and operating systems. In fact, free applications always ranks higher than free operating systems. (Kim Brand of FileEngine.com gives a presentation at ITEC on Free and Open Source Software, so attendees can satisfy their Open Source curiosity by getting one of the free Open Source Software CDs he hands out. You can see his presentation here.)

The most popular and cost effective free software application is the OpenOffice suite, now up to Version 2.3. This software (download it here) does everything Microsoft Office does and more. It even requires less retraining time going from Microsoft Office 2003 to OpenOffice than from Microsoft Office 2003 to Office 2007.

Even if you don't believe OpenOffice can do everything you need, I'll bet dollars to donuts only a few of your users are high powered Office experts that use Visual Basic and cross-application scripting within Office. For that 20% keep Microsoft Office. For the casual users, try OpenOffice. It's free to try, and no one will raid your company over software license issues when you use Open Source software.

Only one office application, OpenOffice, looks and feels the same way across all the computing platforms in the modern company: PCs running Windows, Macintoshes running OS X, and Linux PCs running any of a hundred different Linux flavors. Of those three, the Linux operating system costs nothing (as in free to download) to a little ($50 to $100 including OpenOffice and many more applications and support services).

There are many more Open Source applications that do a great job, including graphics programs, databases, and media utilities. Servers running Linux and Open Source software like Apache Web server support the majority of Web sites on the World Wide Web today.