Email Invitations (for your clients)

Instructions for Pre-event Marketing

As part of IT Roadmap Sponsorships Network World will help with your pre-show marketing.  We will create and distribute an e-mail for you to invite your clients and prospects to the event featuring your company name, logo, booth number and custom copy from you and distribute it as part of your Sponsor contract.

The mailing is completed by our third-party bonded mail house, and your list is used one time only.

View a sample email:
www.networkworld.com/events/washington07/email/coop_template.html

Email invitations are prior to event date. Your request must be received a minimum of 4 weeks prior to the event date so NWW can successfully process and fulfill your request.

Please provide the following information:

RED denotes required field.

Contact Info
Your Name:
Email:
Phone:
Company Name:
Sponsorship Level: Principal
Platinum
Gold
Booth Number:
Speaker Name:
Prinicipal and Platinum Sponsors only
Speaker Title:
Prinicipal and Platinum Sponsors only
Technology Track:
Conference Cities:
(you may select more than one)		 Boston, MA
Chicago, IL
Santa Clara, CA
Dallas, TX
Washington, DC
 
Email Information
 

In keeping with the recent guidelines released by the Direct Marketing Association, please provide the following information to be included in the invitation.
Email Type: NW/Sponsor Co-op
Sponsor Spotlight
Link to Your Privacy Policy:
Physical Address:
City:
State:
Zip Code:
Opt-out Language:
Required for NW/Sponsor Co-op Email only

This required field explains to the recipient how to opt-out (be removed) from future mailings from your list, if they so desire. Network World cannot facilitate a NW/Sponsor Co-op Email for you without opt-out language as specified in the CAN-SPAM Act of 2003.

Examples:
• "You are receiving this message because your name is on a <Your company's name> mailing list. To unsubscribe from this list, send an e-mail to "<this is the email address you provide>" with the word "Unsubscribe" in the subject of the message. Please do not reply to this message."
• "To stop receiving e-mail messages from <your company name>, please reply with "remove" in the subject line.

Description:

Platinum Sponsors:  Please provide a 75 word description; this may include information about your speaker (name, title and track) a description or case study being presented and information about the company.

Gold Sponsors: Please provide a 55 word description; this may include information about your company, product or services.
Where should I send my client list?

Please provide a file of email addresses in Excel or ASCII comma-delimited format to which you would like the invitation sent. Please verify that all of the names on your list have either provided permission to receive emails from you (opted-in) or not asked to be omitted from receiving mailings from you (opted-out). The required fields are first name and email address. Please email your list directly to our direct mail house listed below.

Network World uses Hallmark Data Systems to complete its co-op mailings. Please forward your list to Robert Hyzy at nww@halldata.com and indicate that your list is for Network World's IT Roadmap event (please specify city and event). Please also mention that Christina Butkiewicus will be providing further instructions.

We are pleased to be able to offer this service and hope you will take advantage of this valuable marketing opportunity.
NW/Sponsor Co-op Email policy

We are using the above information to create your email.  Please check all descriptions for accuracy and insure that complete opt out information has been provided.

I agree to the above terms of Network World’s co-op email distribution strategy.

 

Please NoteDeadlines:

Complete list may be found here.

Additional Information:

Karen Bornstein
Account Executive, Events
Network World Events
Direct: (508) 490-6542
Email: kbornstein@nww.com
Fax: (508) 490-6610