FAQs | Contact

Setup

The Expo Hall will be open on Thursday, Sept. 6 from 8 to 11:00am for setup. This is the time to make certain that everything is in place and that you have everything you need when the Expo Hall doors open at 12:30pm. Important note for onsite staff: if any conference sessions conclude earlier than expected, the Expo Hall could open as early as 12pm.

The Network World and Exposition Management Company staff will ensure that electrical, telephone and Internet connections have been distributed; and that any boxes you have shipped are delivered to your booth before set-up. We will be happy to assist you with any questions or problems that arise at this time. Without exception, all sponsors must be ready to go by 11:00 am on Thursday, Sept. 6. The Expo Hall opens promptly at 12:30pm.

Tear Down

Tear down of your exhibit area begins at 6:15 pm. on Thursday, Sept. 6. Packing up prior to that time is prohibited. At that time, shipping containers stored for you by the Exposition Management Company will be returned to your booth. Please pack your boxes, label them and affix the appropriate shipping forms.

Please Note: Make sure to visit the Exposition Management Company service desk onsite before leaving to ensure you have completed all of the necessary outbound shipping steps.

The Exposition Management Company will then make sure that they are moved from your booth back to the warehouse to be shipped out. Packing supplies will be limited. Packing your own scissors and tape avoids waiting for communal supplies and reduces the amount of time spent packing. You are responsible for payment of your shipping. Please see the Exposition Management Company section for more information. Freeman will be the Exposition Management Company at the Dallas IT Roadmap Conference & Expo. All sponsor exhibit areas must be vacated, with equipment packed and ready to ship, by 8:30 pm.

Storage

Freeman will arrange for storage of empty computer and shipping boxes during the conference. Be sure that boxes are clearly marked with your company name and booth number so Freeman can return them to you promptly at the end of the conference. Please see the Exposition Management Company section for more information on storage.

Food & Beverage

Sponsors requiring catering services of any kind for their exhibit area (i.e. water bottles, fruit) must comply with the rules and regulations as set forth by the official caterer of the hotel/convention facility.  Please contact Jackie DiPerna, Expo Hall Manager, directly at 619-501-6378 if you require catering services at the Adams Mark Hotel.