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Migrating to a new messaging system is a tedious, complex and risky process. And since this isn’t something you do everyday, you need to know "best practices" to ensure a successful migration.
Get the latest on storage technologies that allow IT professionals to better cope with new IT demands. Learn how storage technologies can help you successfully tackle e-Discover, regulatory compliance, green data center initiatives and the data explosion. Get all the details now.
There are many compelling reasons for virtualizing Windows and Linux applications. Virtualization improves server utilization by allowing you to run multiple workloads on a single physical server. It reduces the number of physical servers you have to maintain, while allowing you to use less physical space and power while still improving scalability. All of these capabilities translate directly into lower costs, less complexity, and greater flexibility in your mixed IT environment. Register below to learn more and be entered to win an Archos 605 Portable Media Player.
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As if you aren’t busy enough, you now play the role of protector of electronically stored information.
With new regulations and the recent changes to the Federal Rules of Civil Procedure, legal departments are turning to IT leadership to manage the retention, deletion, search and recovery of electronic information. For IT management in large companies, this means tracking billions of e-mail messages, database records and desktop files as they move across tens of thousands of servers and desktop computers.
In many organizations, figuring out what to keep is as difficult as managing the data itself. To help, here are 10 guidelines for the retention and deletion of electronically stored information:
Start by looking in the mirror: When it comes to the retention of electronic information, businesses have a tremendous amount of latitude. While the new Federal Rules of Civil Procedure make it advantageous to have a policy, they don’t govern how long data needs to be held. So, if you are worried about e-mail and other information, delete it quickly. If you think it is valuable to your business, keep it for as long as it is useful.
Click to see: Diagram of whether your data is stored correctly
Don’t let users determine what you keep: If you are letting users decide which messages and documents are kept, you don’t have a retention policy. Good retention policies automate the preservation of electronic information and then mandate the destruction of documents in accordance with stated policies.
Understand the cost of litigation: According to the international law firm Fulbright and Jaworski, the average billion-dollar U.S. company is currently facing more than 500 discrete lawsuits. Electronic discovery for a single lawsuit can cost hundreds of thousands or even millions of dollars. If mistakes are made, litigation can be lost on process grounds, regardless of the merits of the case.
Take advantage of safe harbor provisions: New court rules allow organizations with standard retention policies to delete information unrelated to the case with impunity. If you don’t have a formal retention policy, the deletion of any information may be held against your organization in court.
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Software retention policyBy Anonymous on March 11, 2008, 1:05 pmstandards template or outline on software retention policy
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Who is responsible?By John Feeney on February 15, 2008, 10:52 amYour not the only one that has been speaking out on this an falling on deft ears.... e-Discovery is a big issue with lawyers today. As part of my participation...
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Thank goodness somebody speaks sense!By Eldin Rammell on February 11, 2008, 5:45 amHallelujah! Thank goodness a couple of professional records and information managers have responded to this article. When I read "So, if you are worried about e-mail...
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Retention and who should NOT be in charge of managing itBy RIMMAN on February 10, 2008, 1:28 pmSeriously, if you work for an organization whose legal department is relying on IT to manage the retention, deletion, search and recovery of electronic information......
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RE: 10 guidelines for setting retention policiesBy Peterk on February 9, 2008, 10:54 pmThere is a lot of good basic information in this article but if you were to follow it exclusively your organization would be in trouble. What organizations need...
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