Chapter 3: Adding Art to Office Documents

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What You’ll Do

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	Excerpt from Microsoft Office 2007 On Demand.
By Steve Johnson, Perspection Inc. Published by Que ISBN-10: 0-7897-3640-3 ISBN-13: 978-0-7897-3640-6

What You’ll Do

• Locate and Insert Clip Art
• Insert a Picture
• Add a Quick Style to a Picture
• Apply a Shape and Border to a Picture
• Apply Picture Effects
• Modify Picture Size
• Compress a Picture
• Modify Picture Brightness and Contrast
• Recolor a Picture
• Crop, Rotate and Recolor a Picture
• Scan and Image Documents
• Manage Pictures
• Create and Format WordArt Text
• Apply and Modify WordArt Text Effects
• Create and Format SmartArt Graphics
• Modify a SmartArt Graphic
• Create and Modify an Organization Chart
• Insert and Create a Chart
• Change a Chart Layout and Style
• Change Chart Titles and Labels
• Format Line and Bar Charts
• Edit Chart Data
• Save a Chart Template

Introduction

Although well-illustrated documents can’t make up for a lack of content, you can capture your audiences’ attention if your documents are vibrant and visually interesting. Microsoft Office comes with a vast array of clip art, and there are endless amounts available through other software packages or on the Web. When going online to look at clips, you can categorize them so that it’s easier to find the best choice for your Office document. You can use the Microsoft Online Web site to search for and download additional clip art.

You can easily enhance an Office document by adding a picture—one of your own or one of the hundreds that come with Microsoft Office. If you need to modify your pictures, you can resize them, compress them for storage, change their brightness or contrast, recolor them, or crop them.

WordArt is another feature that adds detail to your document. Available in other Office programs, WordArt can bring together your documents—you can change its color, shape, shadow, or size. Because WordArt comes with so many style choices, time spent customizing your documents is minimal.

In Office programs, you can insert SmartArt graphics (New!) to create diagrams that convey processes or relationships. Office provides a wide-variety of built-in SmartArt graphic types from which to choose, including graphical lists, process, cycle, hierarchy, relationship, matrix, and pyramid. Using built-in SmartArt graphics makes it easy to create and modify charts without having to create them from scratch.

Instead of adding a table of dry numbers, insert a chart. Charts add visual interest and useful information represented by lines, bars, pie slices, or other markers. Office uses Microsoft Excel (New!) to embed and display the information in a chart.

Locating and Inserting Clip Art

To add a clip art image to a document, you can click the Insert Clip Art button on the Insert tab to open the Clip Art task pane. The Clip Art task pane helps you search for clip art and access the clip art available in the Clip Organizer and on Office Online, a clip gallery that Microsoft maintains on its Web site. You can limit search results to a specific collection of clip art or a specific type of media file. After you find the clip art you want, you can click it to insert it, or point to it to display a list arrow. Then click an available command, such as Insert, Find Similar Style, Edit Keywords, and Delete from Clip Organizer.

Locate and Insert Clip Art

1. Click the Insert tab.

2. Click the Clip Art button.

3. Type the keyword(s) associated with the clip you are looking for.

4. To narrow your search, do one of the following:

   • To limit search results to a specific collection of clip art, click the Search In list arrow, and then select the collections you want to search.
   • To limit search results to a specific type of media file, click the Results Should Be list arrow, and then select the check box next to the types of clips you want to find.
   • To access clip art on Office Online, click the link at the bottom of the Clip Art task pane. Search and download images from the Office Online Web site.

5. Click Go.

6. Clips matching the keywords appear in the Results list.

7. Click the clip you want, and then resize it, if necessary.

8. Click the Close button on the task pane.

Figure 3.1

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For Your Information: Understanding Clip Art Objects - Clip art objects (pictures and animated pictures) are images made up of geometric shapes, such as lines, curves, circles, squares, and so on. These images, known as vector images, are mathematically defined, which makes them easy to resize and manipulate. A picture in the Microsoft Windows Metafile (.wmf) file format is an example of a vector image. Clip Gallery also includes sounds or motion clips, which you can insert into a document. A motion clip is an animated picture—also known as an animated GIF—frequently used in Web pages. When you insert a sound, a small icon appears representing the sound file.

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Inserting a Picture

Office makes it possible for you to insert pictures, graphics, scanned photographs, art, photos, or artwork from a CD-ROM or other program into a document. When you use the Picture button on the Insert tab, you specify the source of the picture. When you insert pictures from files on your hard disk drive, scanner, digital camera, or Web camera, Office allows you to select multiple pictures, view thumbnails of them, and insert them all at once, which speeds up the process.

Insert a Picture from a File

1. Click the Insert tab.

2. Click the Picture button.

3. 

   Figure 3.2

4. Click the Look in list arrow, and then select the drive and folder that contain the file you want to insert.

5. Click the file you want to insert.

6. Click Insert.

   • To link a picture file, click the Insert button arrow, and then click Link to File.
   • To insert and link a picture file, click the Insert button arrow, and then click Insert and Link.

Figure 3.3

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TROUBLE? - If you see a red “x” instead of a picture or motion clip in your document, then you don’t have a graphics filter installed on your computer for that clip.

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Did You Know?

You can change a picture. Select the picture, click the Change Picture button on the Format tab, select a picture, and then click Insert.

You can add graphic formats. If the graphic format you want to insert is not in the list, you can use Office Setup’s Add or Remove Features option to install additional graphic formats.

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Adding a Quick Style to a Picture

Instead of changing individual attributes of a picture—such as shape, border, and effects—you can quickly add them all at once with the Picture Quick Style gallery. The Picture Quick Style gallery (New!) provides a variety of different formatting combinations. To quickly see if you like a Picture Quick Style, point to a thumbnail in the gallery to display a live preview (New!) of it in the selected shape. If you like it, you can apply it.

Add a Quick Style to a Picture

1. Click the picture you want to change.

2. Click the Format tab under Picture Tools.

3. Click the scroll up or down arrow, or click the More list arrow in the Picture Styles group to see additional styles.

4. The current style appears highlighted in the gallery.

5. Point to a style.

6. A live preview (New!) of the style appears in the current shape.

   

   Figure 3.4

7. Click the style you want from the gallery to apply it to the selected picture.

8. 

   Figure 3.5

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Did You Know?

You can save a shape as a picture in the PNG format. Right-click the shape, click Save as Picture, type a name, and then click Save.

You can copy the window or screen contents. To make a copy of the active window, press Alt+Print Scrn. To copy the entire screen as it appears on your monitor, press Print Scrn.

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