* Dr. Internet columnist Steve Blass explains how to use Microsoft Word to create custom e-mail messages
Can I use Microsoft Word to create custom e-mail messages with the mail merge feature built into Word?
In Word 2003 you can use the mail merge feature to generate customized e-mail messages. At the Tools menu, select Letters and Mailings, then Mail Merge. This launches the Mail Merge wizard. Under “Select document type” choose “E-mail messages” and click “Next.” Under “Select starting document” choose to either use the current document, to start from a template, or to start from an existing document. Click “Next” to move to step three, where you select the recipients. Under “Select recipients” either use an existing list, choose from Outlook contacts, or type a new list.
After making your choice and clicking “Next”, it is time to write the letter. While composing the letter there are predefined mail merge fields for the address block and salutation available for use, along with a “More items” field that lets you include other fields defined in your recipient list. After completing the letter, click “Next” to preview the results of the mail merge. After reviewing the merged letters and adjusting the recipient list if needed, click “Next.” Click “Electronic Mail,” enter your subject line and click “OK” to send the merged e-mail messages.
Blass is a network architect at Change@Work in Houston. Questions can be sent to dr.internet@changeatwork.com.
